Why Fasteners distributors choose Quotery
Catalog import that reads every supplier format. Thread and material spec matching that catches mismatches before they ship. VMI inventory that tells you what is low before the line stops.
Explore everything Quotery includes or compare plans on the pricing page.
Catalogs That Import Themselves
Brighton Best sends a PDF. Star Stainless sends Excel. Eurolink sends a CSV with column headers in Italian. Midwest Fastener sends an email with a paragraph of specs and expects you to figure it out. A distributor with 200,000 SKUs across eighty suppliers cannot hand-key every price update. The math does not work.
Quotery ingests PDFs, Excel files, CSVs, and unstructured text from supplier emails. It maps diameter, thread pitch, length, material, finish, and head type to your existing catalog structure. Product codes, UNSPSC, GTIN. Foreign language descriptions. It handles all of it. A supplier price update that used to take a junior buyer two days now lands in your catalog in under a minute.
Your catalog stays current. Your sales team quotes from real prices. Nobody spends Tuesday afternoon retyping a Brighton Best spreadsheet.
Thread and Material Specs That Catch the Mistake Before It Ships
A customer orders M10 bolts for a machine that takes 3/8-16. The salesperson does not catch it. The bolts arrive, do not fit, and now there is a return, a credit memo, and a production line sitting idle waiting for the right fastener. A zinc plated bolt goes into a treated lumber deck application. Six months later the fastener has corroded and the contractor is filing a claim. These are not rare edge cases. They are Tuesday.
Every product in Quotery carries structured specification attributes. Thread type. Thread pitch. Material grade. Finish. Tensile strength. Shear strength. Plating spec. When a quote line pairs a metric bolt with a part that references imperial threads, the system surfaces the mismatch. When a finish is incompatible with the application material, the system flags it. The quote does not go out until someone resolves the conflict.
The right fastener ships the first time. Fewer returns. Fewer credit memos. Fewer calls from angry general contractors at 6 AM.
VMI That Knows What Is Low Before the Line Stops
A Tier 1 automotive supplier runs three shifts. Their assembly line burns through 3/8-16 Grade 8 hex bolts at 400 units per shift. If the VMI bin hits zero, the line stops. Line downtime at an automotive plant costs somewhere between ten and fifty thousand dollars per hour depending on the line. Nobody at the plant is going to call and politely ask for a refill. They are going to call furious.
Quotery tracks VMI bin levels against actual consumption velocity. Not a flat reorder point. Not a calendar reminder. The system calculates how fast each SKU is getting consumed and projects when the bin hits zero. When a SKU is burning faster than forecast, it surfaces the alert and generates the replenishment quote. Even before the alert fires, the dashboard shows every bin trending below threshold.
Your customer never runs out. You never get the 6 AM panic call. The line keeps running.
Finish and Coating Variants, Organized
A single part number for a 1/2-13 hex bolt can exist in six finishes. Zinc clear. Zinc yellow. Zinc black. Hot dip galvanized. Stainless 304. Stainless 316. Each finish has a different price, different corrosion resistance, different lead time, and different application suitability. A salesperson who picks the wrong finish on a quote creates a problem that surfaces months later as a field failure. This happens constantly.
Quotery models finishes as structured product attributes that flow through every document. The quote line states the exact finish. The pick list states the exact finish. The delivery note states the exact finish. The invoice states the exact finish. When a customer orders stainless 316 and the warehouse has only 304, the system blocks the substitution unless someone authorizes it explicitly.
The customer gets what they ordered. The warehouse picks what they are supposed to pick. Nobody discovers the substitution six months later when the fasteners start rusting.
Payment Terms Built for Distribution
Fastener distribution runs on net 30, net 60, and sometimes net 90 for government contracts. VMI customers pay on consumption, usually monthly. Emergency orders go on credit card. A $400,000 blanket order from a construction supply house gets invoiced as partial shipments over six months. Managing this across two hundred accounts with spreadsheets and QuickBooks is a full time job that still produces errors.
Quotery handles progress billing on blanket orders. Automated AR aging shows exactly who owes what, for how long, and which invoices are approaching the wire. Customers pay via card, ACH, Amazon Pay, Apple Pay, or Google Pay. D+2 settlement standard. Instant payout when cash is tight. The AP module handles supplier invoices, approvals, and payment runs from the same platform.
Every cent tracked. Every aging bucket visible. No surprises at month end.
Lot Traceability That Survives an Audit
Aerospace fasteners carry lot numbers. Automotive fasteners carry lot numbers. Military spec fasteners carry lot numbers. These are not optional. When a manufacturer issues a recall on lot 7H3B-22 because of a material cert discrepancy, you need to know exactly which customers received fasteners from that lot. In under an hour. With a complete audit trail. A missing link in the chain is not a paperwork problem. It is a liability problem.
Quotery tracks lot and batch numbers on every stock movement. Receipt. Transfer. Pick. Delivery. Return. The full chain from manufacturer to end user, preserved at every step. When a recall hits, you search the lot number and see every customer, every shipment, every date. The system generates the notification list. Your audit trail is complete.
You contain the recall in minutes, not days. Your customers get notified. Your liability ends where your traceability begins.
Frequently asked questions
Fastener quoting software turns supplier price sheets and customer orders into accurate quotes without hand-keying. Quotery imports catalogs from PDFs, Excel files, and CSVs, checks thread and material specs so a metric bolt never ships against an imperial callout, tracks VMI bin levels against consumption velocity, models finish variants as structured attributes, and keeps lot traceability across every stock movement for recalls and audits.
Yes. Quotery ingests PDFs, Excel files, CSVs, and unstructured text from supplier emails, then maps diameter, thread pitch, length, material, finish, and head type to your existing catalog structure, including product codes, UNSPSC, GTIN, and foreign language descriptions. A supplier price update that used to take a junior buyer two days lands in your catalog in under a minute.
Quotery tracks VMI bin levels against actual consumption velocity, not a flat reorder point or a calendar reminder. The system calculates how fast each SKU is getting consumed, projects when the bin hits zero, and generates the replenishment quote when a SKU burns faster than forecast. The dashboard shows every bin trending below threshold, so your customer's line never stops for a missing fastener.
Quotery starts with a free 14 day trial, no credit card required, so you can test catalog import, spec matching, and VMI tracking on real quotes before committing. Current plans and monthly pricing, including options for growing teams and enterprise operations, are listed on the Quotery pricing page with a full feature comparison.