Quoting Software for Food Service Equipment and Supply Distributors

Vulcan. True. Vollrath. Dart. Libbey. Carlisle. You carry 8,000 SKUs across forty manufacturers and every rep sends you a new price sheet on a different schedule. PDF this week. Excel next month. A CSV dump from the buyer portal that arrived at 11 PM. Your catalog is out of date by Wednesday.

Drop the file into Quotery. Our import engine reads PDF, Excel, and CSV price sheets directly and maps every line to your catalog: item number, description, category, manufacturer, list price, your cost. Products auto-sort by manufacturer, category, and application. Commercial cooking equipment under Cooking Equipment. Disposables under Disposables. Janitorial under Janitorial. No manual entry. No copy-paste. No data entry person burning a Tuesday afternoon on a price update.

Your catalog stays accurate by itself. Reps send files. You drop them in. Done.

The hood canopy over the charbroiler needs 350 CFM per linear foot. The gas manifold behind the cookline has six connections rated at 120,000 BTU each. The fryer needs 140,000 BTU but the spec sheet says 150,000 and nobody caught it. Now the gas fitter is on site, the hood installer is waiting, and the general contractor is writing a change order that eats 12% of your margin. This happens because quoting happens in spreadsheets and spreadsheets do not do math across line items.

Quotery checks compatibility at quote time. Equipment width, depth, and height against the kitchen floor plan dimensions you enter. Gas loads against supply capacity per manifold section. Hood coverage against the equipment footprint underneath it. Ventilation requirements against the hood spec. Electric loads against panel capacity. Every conflict surfaces before the quote goes out, not after the equipment arrives on a pallet.

The kitchen fits together before anything ships. No change orders from dimensional mismatches. No gas line rework. No electrician standing around while someone Googles the spec sheet.

Opening a restaurant means equipment, smallwares, tabletop, disposables, and janitorial. Five categories. Four suppliers. Three delivery dates. Equipment lands first for the hood and gas contractors. Smallwares arrive before staff training. Disposables before soft opening. Janitorial before the health inspection. One late delivery and the opening slides a week.

Quotery organizes every quote inside a project structure with phase-based delivery scheduling. Phase 1: Equipment Package. Phase 2: Smallwares and Tabletop. Phase 3: Opening Order of Disposables and Janitorial. Each phase has its own delivery date, its own supplier, its own line items. Move a phase forward when construction runs behind. Move it back when the GC accelerates.

Your project manager asks whether the combi ovens shipped for the Tuesday install. You open the project, click Phase 1, and see the tracking number. No spreadsheet. No email chain. No phone tag with the warehouse.

Six new locations. Six addresses. Six delivery windows. Six general contractors who will charge back if the equipment arrives on the wrong day. One spreadsheet with six tabs and a column labeled "Store 3" that someone accidentally pasted over with Store 4's refrigeration package. This is how chains open late.

Quotery handles multi-stop delivery from a single quote. Each location gets its own delivery schedule. Each delivery gets its own line items picked from the master equipment list. Pick lists generate by location and delivery date. Warehouse prints one pick list per store per day. The receiving checklist matches the exact equipment that should arrive at 4720 Peachtree Industrial Boulevard on March 14th.

The VP of Construction asks whether Store 4 received their refrigeration package. You click the location. The delivery status is right there. The POD is attached. No phone call. No warehouse scramble. No "let me check the spreadsheet."

Your restaurant group customer orders equipment for three new locations, each shipping to a different address, each invoiced to the same corporate entity on net 30 terms. Spreadsheets have no concept of parent-child account structures. Invoices get split wrong. AP flags the discrepancy. Payment stalls at day 37.

Quotery supports parent-child account billing from the ground up. One corporate account. Unlimited child locations. Consolidated invoicing with location-level detail so corporate sees total spend and each site sees its own package. Payment via card, ACH, Amazon Pay, Apple Pay, or Google Pay. D+2 settlement standard. Instant payout available for qualified accounts.

Your cash flow does not depend on one AP clerk matching a 47-line invoice to three receiving reports. Corporate pays one invoice. You get funded. The gap between equipment delivery and payment closes.

A prep table with an NSF/ANSI 2 certification is listed for food contact. A prep table with NSF/ANSI 4 certification is not. Quote the wrong one and the health inspector writes a violation. The restaurant cannot open. The owner calls you. You call the manufacturer. The manufacturer confirms the table was never rated for direct food contact. Now you are eating a return freight charge on a 400-pound stainless steel table.

Quotery supports compliance tagging at the product level. NSF certification by standard number. UL sanitation classification. Local health code references by jurisdiction. When a quote includes equipment that does not meet the required NSF standard for its intended application, the system flags it before the quote goes out. A prep table going into a prep station must carry NSF/ANSI 2 or higher.

The health inspector signs off. The restaurant opens on schedule. Nobody eats a freight charge on a returned prep table.