Why Medical distributors choose Quotery
Catalog import that reads every manufacturer format. Lot tracking that survives an FDA audit. Expiration management that stops recalls before they start. Built for medical, dental, and veterinary supply distributors.
Explore everything Quotery includes or compare plans on the pricing page.
Medical Catalogs Across Dozens of Manufacturers
Medline sends a 400 page PDF with merged cells and footnotes. Cardinal ships an Excel file where the part numbers are in column D on one tab and column G on another. 3M updates their catalog quarterly. Johnson & Johnson uses a CSV format nobody else uses. BD, Stryker, Medtronic, Boston Scientific. Every manufacturer has their own format, their own update cycle, their own quirks. And every quarter you need to ingest all of it and get it into your quoting system before your sales team quotes obsolete pricing.
Quotery reads supplier price sheets as PDF, Excel, or CSV and maps every line to your catalog without manual data entry. Product codes, UDI numbers, latex content, sterility method, unit of measure, case pack quantity. Structured and searchable. All matched to your existing catalog records. The AI import handles merged cells, multi tab workbooks, and non standard column layouts that break spreadsheet imports.
New catalog lands on Monday. Your sales team quotes from it on Monday. Not next week. Not after two temps finish keying it in. The workweek starts with current pricing because the alternative is quoting on last quarter's numbers and hoping nobody notices the margin bleed.
Lot and Expiration Tracking That Survives an FDA Audit
Tear off starts at 7 AM. The warehouse picks 47 cases of surgical gloves across six lot numbers. The delivery goes to a 400 bed hospital with three receiving docks. If one case from lot 7B2X-14 is expired, the hospital rejects the entire shipment. If the hospital does not catch it and a nurse discovers the expired date during a procedure, the report goes to Risk Management. Risk Management calls the FDA. The FDA calls you.
Quotery tracks lot numbers and expiration dates on every stock movement. Receipt into the warehouse. Transfer between locations. Pick for delivery. Delivery confirmation. Return to stock. Every lot number preserved at every step. Products approaching expiration flagged before the pick ticket prints. The picker grabs lot 7B2X-17 with 18 months remaining instead of lot 7B2X-14 with two days left. The system does not let the wrong lot leave the dock.
When the FDA auditor asks for the complete lot trace on shipment 12847 from February 14th, you produce it in under a minute and export the file while the auditor watches. That is the entire audit. You pass. They leave.
Consigned Inventory at Hospitals and Clinics
You stock surgical kits in the OR supply room. Exam gloves in every clinic closet down the hall. Custom procedure packs in the cath lab. The hospital pays for what they use. The rest is your capital sitting on their shelf, aging toward expiration while you guess at replenishment quantities from monthly count sheets that arrive two weeks late.
Quotery tracks consigned stock by customer location with live usage velocity. Reorder signals surface when a location drops below par level. Expiration dates flag products that need rotation before they become write offs. Barcode scanning from a phone replaces the monthly count sheet. Usage data flows into replenishment quotes instead of landing on a purchasing agent's desk three weeks after the fact.
The hospital never runs out of critical supplies. Your working capital stops evaporating into expired consigned stock. The person you used to send to physically count boxes every month now does something that actually generates revenue.
Procedure Based Quoting for Surgical and Exam Kits
A total knee replacement kit contains roughly 200 individual items across 15 categories. Implants with size ranges. Single use instruments. Drapes. Sutures. Dressings. Bone cement. Every item carries a specific manufacturer, sterile packaging requirement, and lot traceability obligation. Building these kits by hand in a spreadsheet produces quotes where line 47 accidentally references a component discontinued six months ago and nobody catches it until the OR team opens the tray.
Quotery supports kit based quoting with product bundles that expand into individual line items when the quote generates. Each component carries its own lot and expiration tracking. Discontinued components flag at quote time, not after the quote ships. The kit assembles from your catalog automatically. Substitutions surface when a component is backordered and an approved alternative exists in your formulary.
The surgical team gets exactly what they need for Tuesday's procedure. Your sales rep sends the quote before the competitor's rep finishes building theirs in Excel. No surprises in the OR. No call from a scrub nurse at 7:15 AM asking where the bone cement is.
Payment Terms That Handle Hospital AP Cycles
Net 30 means net 90. Sometimes net 120. The invoice lands in the hospital's AP queue behind GPO contract verification, materials management approval, and three levels of sign off. Meanwhile your supplier terms are actual net 30 and payroll is on Friday. Cash flow that tolerates hospital bureaucracy is not a luxury in medical distribution. It is the difference between growing and running out of money while waiting on invoices that are technically current.
Quotery's AR module tracks aging by facility with contract pricing applied automatically. GPO tiered rates, capitated pricing, per procedure reimbursement schedules. All applied at invoice time without manual lookup. Statement runs go out on schedule. Collections priorities surface accounts that need attention before they age past 90 days.
When payment does come through, it processes via ACH, card, or wire. D+2 settlement standard. Instant payout available when cash timing matters. You stop financing hospital working capital, which is what you have been doing every quarter, and start running your business on actual cash collections.
FDA Compliance and Recall Readiness
A Class I recall hits at 4 PM on a Thursday. BD recalls lot 7B2X-14 of surgical gloves due to a sterility breach. The FDA requires notification of every customer who received product from that lot within 24 hours. Not next week. Not after someone checks the paper pick tickets. Twenty four hours. Every hospital. Every clinic. Every surgical center. Miss the window and you are out of compliance. Miss a single customer and someone uses a recalled glove in a sterile field.
Quotery tracks every lot number to every customer shipment with complete forward and backward traceability. When the recall notification arrives, you search the lot number. The system returns every customer who received product from that lot, every shipment date, every quantity. Notification templates go out immediately with shipment specific details. Your recall response happens in minutes.
Your liability exposure is contained. Your customer relationships survive the recall intact. The FDA follows up to verify that you notified every affected customer within the required window. You produce the documented audit trail showing lot 7B2X-14, every shipment, every recipient, and every notification timestamp, and the auditor checks the box and moves on to the next distributor.
Frequently asked questions
It handles the parts of medical distribution that spreadsheets cannot. Quotery imports manufacturer catalogs from Medline, Cardinal, BD, and dozens of others in PDF, Excel, or CSV, tracks lot numbers and expiration dates on every stock movement, supports kit-based quoting that expands surgical bundles into individual traceable line items, and applies GPO tiered rates and contract pricing automatically at invoice time.
Quotery tracks lot numbers and expiration dates on every stock movement: receipt, transfer, pick, delivery confirmation, and return to stock. Products approaching expiration are flagged before the pick ticket prints, so the wrong lot never leaves the dock. When an FDA auditor asks for the complete lot trace on a specific shipment, you produce it in under a minute and export the file while the auditor watches.
Yes. Quotery tracks every lot number to every customer shipment with complete forward and backward traceability. When a recall notification arrives, you search the lot number and the system returns every customer who received product from that lot, every shipment date, and every quantity. Notification templates go out immediately with shipment-specific details, so your recall response happens in minutes and the documented audit trail satisfies the FDA's follow-up.
Yes. Quotery tracks consigned stock by customer location with live usage velocity. Reorder signals surface when a location drops below par level, expiration dates flag products that need rotation before they become write-offs, and barcode scanning from a phone replaces the monthly count sheet. Usage data flows straight into replenishment quotes, so the hospital never runs out of critical supplies and your working capital stops evaporating into expired consigned stock.