Heavy Equipment Parts Quoting Software for Distributors

Your counter staff opens a different OEM portal for every quote. Cat SIS for the excavator parts. Komatsu KOMTRAX for the dozer filters. John Deere parts advisor for the tractor hydraulics. A customer asks for a bucket cylinder seal kit for a Volvo EC210 and a swing bearing for a Hitachi ZX350 on the same quote. That is three systems. Three logins. Three different part number formats. And the customer is waiting on the phone.

Quotery imports OEM parts catalogs as PDF, Excel, or CSV and maps every line into a single searchable catalog. OEM part numbers. Aftermarket cross references. Competitive interchange numbers from CGR, ITR, Costex, and others. One search. Every line you carry. No portal switching.

Parts guys stop logging into four systems to build one quote. Quotes go out faster. Mistakes from manual transcription disappear. Your catalog is finally in one place.

A Cat 320D serial number prefix changes at K5D03250. The hydraulic filter for units below that break is not the same filter for units above it. A Komatsu D65EX-18 with the SIGMA dozer blade takes different cutting edges than one with the PAT blade. Serial number breaks are not suggestions. Send the wrong filter and a $300 part becomes a $4,000 emergency service call when the machine goes down.

Quotery models equipment compatibility by model, serial number range, and configuration option. When a salesperson adds a part to a quote against a specific machine serial number, the system checks the break. If the part does not match, the line gets flagged. Before the quote goes to the customer. Before the part ships.

The part that ships is the part the machine needs. Returns drop. Service calls drop. Your reputation as the distributor who gets it right the first time builds with every order.

You sold a reman D8T engine core last quarter. Three thousand dollars in core deposit. The customer has not returned the old core. It has been 94 days. Nobody noticed. The core charge aged off someone's spreadsheet. Three grand. Gone. Multiply that by every reman turbocharger, every hydraulic pump, every final drive your dealership ships, and you are leaking five figures a month on unreturned cores.

Quotery tracks core charges as separate line items tied to the original sale. Open core returns age on the customer account. Customers with unreturned cores get flagged automatically before the next quote goes out. Not after the sale. Not during month-end reconciliation. Before the next quote.

Every core dollar tracked. Every return window enforced. Your core recovery rate stops being a guess and starts being a number you can take to the bank.

Tear-off starts at 7 AM. At 7:12 a Cat 336 excavator throws a track. The job stops. The contractor calls you. He needs a replacement track chain assembly. If your quote hits his inbox before the competitor's, you get the order. If you are still looking up the part number while the other distributor already sent pricing, you just gave away a $12,000 sale.

Quotery reads the customer's request, matches parts to the machine model, checks stock across every branch, and generates a quote in minutes. No parts-catalog gymnastics. No calling the warehouse to ask if it is in stock. The system surfaces what fits, what is available, and what price applies.

The contractor gets his machine back on the dirt. You get the order your competitor is still cross-referencing parts for. Speed to quote is revenue. Minutes matter.

You have a fleet maintenance contract covering fourteen Cat D6 dozers, eight Komatsu WA500 loaders, and six Deere 850K crawlers. Parts usage per machine. Monthly billing cycles. Some parts are under contract pricing. Some are time and materials. Your billing clerk spends the first week of every month reconciling service reports against stocking orders and praying nothing got missed.

Quotery supports contract pricing with usage-based billing. Parts consumed by each machine tracked against the contract line by line. Invoices generated automatically from consumption data. Payment via ACH, card, or digital wallet. D+2 settlement standard. Instant payout available.

Fleet customers get consolidated billing they can actually read. Your billing cycle shrinks from a week to an hour. Cash flow gets predictable.

Komatsu issues a service bulletin. The part number for the DEF injector on the WA500-8 changes due to a supplier revision. Your parts counter does not see it. Six quotes go out next week with the old number. Three orders ship. Two come back. One customer switches distributors because they think you cannot keep up with OEM updates.

Quotery tracks OEM service bulletins and warranty updates at the product level. When a bulletin changes the recommended part for a machine configuration, open quotes using the superseded number get flagged. Warranty documentation attaches to quotes with one click. No separate filing system. No bulletin board in the break room that nobody reads.

Your customers always get the latest revision. Your warranty claims have documentation attached before the OEM asks. You stop shipping parts that were updated six months ago.