Waterworks Quoting Software for Utility and Municipal Supply Distributors

A waterworks distributor stocks ductile iron pipe, PVC pipe, HDPE pipe, valves, hydrants, fittings, meters, backflow preventers, tapping sleeves, repair clamps, and service brass. U.S. Pipe. Mueller. Kennedy. Ford Meter Box. Romac. Each manufacturer has their own part numbering system, their own certification documentation, their own pricing format. A single water main extension project pulls parts from eight different supplier catalogs.

Quotery reads supplier price sheets as PDF, Excel, or CSV and maps every line to your catalog. Pipe by diameter, material, and pressure class. Fittings by type and connection. Hydrants by model and bury depth. All structured. All searchable. All matched in under a minute.

Your catalog stays current across every manufacturer. Your inside sales team finds parts without digging through binders.

Waterworks products carry AWWA standards that determine whether a part is acceptable for a given application. AWWA C900 for PVC transmission pipe. AWWA C509 for resilient seated gate valves. AWWA C502 for dry barrel fire hydrants. The wrong standard on a quote creates a submittal rejection that delays the project by two weeks while you re-quote and re-submit.

Quotery supports AWWA compliance tagging at the product level. When a quote includes a product that does not meet the referenced standard for the project specification, the system flags it. The flag fires before the submittal goes to the engineer. Not after it comes back rejected.

The right product ships. The submittal passes on the first review. The project stays on schedule.

A water main extension project or a treatment plant upgrade generates material lists with thousands of line items. Pipe. Valves. Fittings. Hydrants. Services. Meter boxes. Every item with a specification callout. Every item with a delivery phase. Managing this in Excel is how fittings for Phase 2 end up on the Phase 1 truck.

Quotery organizes quotes by project phase and product category. Water main in one section. Service connections in another. Treatment plant equipment in a third. Each section carries its own delivery schedule. When the contractor asks for a consolidated submittal package, one click instead of merging six spreadsheets.

Your submittals go out organized. Your deliveries arrive in the right phase. The contractor trusts you to manage the complexity.

Municipal water projects bid on a schedule. Quotes need to be competitive on large volumes with tight margins. Supplier pricing needs to be locked in for the bid validity period, which can be 90 days or more. A supplier price increase during the bid window kills your margin before the project even starts.

Quotery supports bulk pricing with volume tier breaks and bid validity date tracking. When a supplier price expires before the bid award date, the system flags affected line items. Margin analysis by product category shows where you can sharpen pricing and where you need to hold.

You win the bid at a price that still makes money. Your margin does not expire before the contract is signed.

Municipalities pay on their schedule. The project is funded by a bond issue. The invoice goes through three levels of approval before it reaches accounts payable. Net 30 means net 90. Sometimes net 120. Your working capital floats the city's infrastructure while your supplier payment runs come due.

Quotery's AR module tracks aging by municipality with automatic statement runs. Your AP module handles supplier payment runs on the other side. Payment via ACH, card, or wire. D+2 settlement standard. Instant payout available when you need working capital between draws.

Cash flow tolerates municipal bureaucracy without breaking. You stop checking the bank balance every morning.

Every fire hydrant in a municipal system needs documented service history. Installation date. Flow test results. Repair records. Replacement parts used. When a hydrant fails a flow test, the water department needs to know what was done to it last and when. The record is in a filing cabinet. Or a spreadsheet. Or someone's memory.

Quotery tracks service history at the asset level. Every quote tied to a specific hydrant, valve, or meter location. Service history builds over time. When the water department asks for the maintenance record on the hydrant at Main and Third, you pull it up instead of sending someone to read the tag.

Maintenance records in seconds. Not hours. Not "we'll get back to you." The water department trusts you because you have the answer.