Paint Supply Quoting Software for Distributors and Dealers

A paint distributor stocks architectural coatings, industrial coatings, stains, varnishes, primers, adhesives, sealants, and application supplies from dozens of manufacturers. Benjamin Moore. Sherwin-Williams. PPG. Each product line has its own tint formulas, sheen levels, and base types. Each manufacturer updates formulas and pricing on their own schedule. Your team types formula updates by hand.

Quotery reads supplier price sheets and formula databases as PDF, Excel, or CSV and maps every line to your catalog. Products organized by category, sheen, base type, and VOC level. All matched. All searchable.

Your catalog stays current. Your counter staff finds the right formula without digging through a binder. No decimal errors from manual entry.

A contractor orders 50 gallons of Benjamin Moore OC-17 White Dove in Regal Select eggshell. The wrong base, the wrong sheen, or the wrong formula version and the color does not match. The contractor paints an entire living room before anyone notices. Now the contractor has 50 gallons of paint they cannot use and a homeowner who is not paying.

Quotery supports color formula attributes on every product. Base type. Sheen level. Formula version. When a quote pairs mismatched color formulas or sheens, the system flags it before the order goes to the tint machine.

The right paint gets tinted the first time. The contractor's brush hits the wall with the right color. Nobody eats 50 gallons of mismatched paint.

VOC regulations vary by state, by county, and by application. Architectural coatings VOC limits in California are different from Texas. Industrial coatings have different rules. The OTC phase of California's CARB limits is stricter than the EPA national rule. Selling non-compliant product into a regulated jurisdiction creates fines and disposal liability.

Quotery supports VOC compliance tagging at the product level. VOC content by product and sheen. Jurisdiction-specific limits applied automatically at quote time. When a quote includes a product that exceeds VOC limits for the project location, the system flags it.

Compliant product ships. The contractor stays legal. You do not get the violation notice.

Paint dealers run on contractor relationships. Each contractor has negotiated pricing by product line, volume tier breaks, and job-specific pricing for large projects. A contractor who gets $28 a gallon on Regal Select flat should never see list price on any quote. But counter staff rotates. Memory fades. Someone quotes list.

Quotery loads contractor pricing and applies it automatically. Volume tier breaks calculated from quote quantities. Job-specific pricing stays with the job. Every quote to that contractor pulls the right price.

Your counter staff does not need to remember who gets what deal. The system remembers. The contractor trusts your pricing.

Painting contractors run on credit. Materials go out. Payment comes in when the job is done and the homeowner or GC releases the draw. Meanwhile your supplier invoices come due. The gap between paying Sherwin-Williams and collecting from your contractors is your working capital. Manage it wrong and you cannot take the early pay discount on the next truckload.

Quotery's AR module tracks contractor balances, aging buckets, and credit limits. Job costing ties materials to specific projects. Payment via card, ACH, Amazon Pay, Apple Pay, or Google Pay. D+2 settlement standard. Instant payout available.

Paint goes out. Money comes in. Cash flow stays predictable even when the GC takes 45 days to release the draw.

Paint contractors need more than paint. Sprayers, tips, hoses, masking, tape, paper, plastic, sandpaper, brushes, rollers, trays, cleanup supplies. Every paint job consumes accessories that are pure margin for the distributor. But counter staff forget to ask about accessories. The contractor buys paint from you and everything else from the big box store.

Quotery bundles compatible accessories with coating products on every quote. The right spray tip for the coating being applied. The right masking for the surface type. The right cleanup supplies for the coating chemistry.

The contractor gets a complete job package. You capture the accessory sale. The big box store loses the trip.