Quoting Software Built for MRO Distributors

You know the stack. A three-ring binder from Timken. An Excel file from SKF that somebody at purchasing updates manually. A CSV dump from Gates that arrived six weeks ago and nobody has touched. A PDF from Rexnord that runs 400 pages. Meanwhile your salespeople are quoting off last year's cost because the new file is still sitting in someone's inbox.

Quotery reads supplier price sheets in whatever format they arrive. PDF. Excel. CSV. It maps every line to your catalog: part number, description, unit of measure, your cost, net price after column discounts, the supplier minimum order quantity buried in a footnote on page 187. Upload the file. Quotery parses it. Your catalog updates.

A 200-page Grainger competitor cross-reference that would bury a purchasing agent for two weeks finishes while they refill their coffee. Your sales team quotes off current cost. Not last quarter's.

A national account calls for 500 cartridges of Valvoline cutting fluid. Their negotiated price is $18.33 per cartridge. List is $26.40. The salesperson who pulls list price instead of contract price either loses the order when the customer calls them on it, or wins it and loses seven points of margin nobody will notice until month-end. Both outcomes hurt.

Quotery loads every customer's negotiated pricing: national account rates, plant-level schedules, blanket PO agreements with quarterly rebate thresholds. When a quote opens, the system pulls the right price without asking anyone to remember which customer has which deal. No dropdown of pricing tiers to select. No sticky note on the monitor that says "Acme gets 12% off bearings."

The quote goes out with their price. Theirs. Every time. No leakage. No phone call explaining a pricing error. No credit memo three weeks later.

Grainger and Fastenal put million-dollar vending machines on customer floors so the customer never calls anyone else. Independent MRO distributors cannot play that game. But VMI is not about the machine. It is about knowing what the customer has and what they are about to run out of.

Quotery tracks bin stock at customer sites. Barcode scanning from a phone replaces the vending machine hardware. The system surfaces reorder signals based on consumption velocity: this bin of carbide end mills turns every 11 days, that bin of nitrile gloves turns every 23 days, the Loctite 242 is at five units and will be gone by Thursday. Replenishment quotes generate automatically. Nothing gets ordered that is not below par.

Your customer never runs out of cutting tools. You keep the account. No million-dollar hardware investment. No proprietary vendor lock-in. Just data the customer already generates, captured and acted on.

A plant manager sends an RFQ with 47 line items. Every part number is a Grainger number. Or a Fastenal number. Or an MSC number. Your purchasing agent opens a spreadsheet and starts hunting. SKF 6205-2RS is which brand's equivalent? Is that NTN or FAG or does the customer require interchangeable? Four hours later they have matched maybe two-thirds of the lines and they are not certain about half of those.

Quotery reads competitor part numbers from the RFQ and cross-references them against your catalog automatically. The system learns your product relationships over time: every match confirmed by a buyer improves the next round. Supplier data feeds, interchange tables, your own purchasing history all feed the model.

The RFQ goes back with your pricing while the plant manager is still on the phone. You respond first. You respond accurate. The business the big guys thought they had locked up lands in your order book.

Hundreds of supplier invoices every month. Thousands of customer accounts on net 30 terms. Some pay on time. Some pay when they feel like it. Some do not pay until you call. Cash flow is not a finance problem. It is the difference between taking the discount on a truckload of pipe fittings and paying list because the check did not clear in time.

Quotery's AP module handles supplier bill entry, approval routing, and payment runs. The AR module shows exactly who owes what and for how long. Aging buckets by customer. Collection priorities ranked by balance and days outstanding. Statement runs that go out without anyone in accounting spending Tuesday afternoon on mail merge.

Customers pay however they want. Card. ACH. Amazon Pay. Apple Pay. Google Pay. D+2 settlement standard. Instant payout available when cash timing matters. You stop being a bank for your customers and get back to selling.

Tear-off starts at 7 AM. A plant manager calls at 7:12. They need a specific Dodge Tigear-2 reducer by Friday or the line stops. If you cannot quote it in ten minutes, they call Grainger. Grainger answers in four. The order is gone.

Quotery reads the customer's email or spreadsheet. Maps every line to your catalog or to a supplier quote. Applies the right margin, the right contract price if one exists, the right lead time. Generates a customer-facing quote with your logo, your terms, your freight policy. No copy-paste. No manual data entry. No "let me get back to you on that."

The plant manager gets pricing while they are still on the phone. The order comes to you. The line stays up. So does your revenue. Ten minutes from call to quote. Not ten minutes from call to "I'll check with purchasing and circle back."